Log in

Follow our activities

Conference Guidelines

Norms for Organizers/Chairs

  1. In order to organize a session or a roundtable, you must be a member in good standing of the AAIS. If you are not a member of the AAIS and wish to propose a session, the first step is to join the Association and then forward your proposal to the Conference Organizer (conference.aais@gmail.com).
  2. Please use the following template for each proposed session or roundtable:
      1. Title of Session or Roundtable
      2. Brief 50-word description (descriptions over 50-words will be returned for editing)
      3. Organizer, affiliation, email address
  3. Individuals may contact you and formally propose presentations for inclusion in your session or roundtable, or you may directly invite individuals to participate in the session or roundtable.
  4. Please respond promptly to all inquiries from prospective speakers.
  5. All prospective speakers must submit via email a 200-300 word abstract of the presentation, a brief biographical note, and requests for audio-visual equipment. Please note that the AAIS normally only provides data projector, screen, and speakers.
  6. Submission of a proposal does not automatically guarantee its acceptance. Conference Chairs choose papers based on the quality of the abstract and its appropriateness to the topic of a given session.
  7. In accepting papers for your session or roundtable, bear in mind the intended goals of the session as well as the scholarly interests of the speakers and the audience. A successful session requires planning, communication among all speakers and the chair, and consideration of the common interests among speakers and audience. Organizers must also ensure:
      1. That accepted papers have only been submitted to one panel.
      2. Speakers are members in good standing of the AAIS.
      3. Speakers have been informed of AAIS Conference guidelines for speakers.
  8. Organizers are welcome to check a list of speakers who did not attend previous conferences without notifying the chair of the session. (Contact the President.)
  9. Sessions should ideally contain three papers, although sessions containing four speakers are acceptable. If you receive six good proposals, please submit two sessions. On the other hand, should you receive only one or two proposals, please forward them to the Conference Organizer for possible placement elsewhere.
  10. Sessions will last either seventy-five or (ideally) ninety minutes. Chairs must allot a fifteen-minute discussion period at the end of all sessions and roundtables. The AAIS urges chairs to keep introductions to a minimum and asks that chairs enforce the following guidelines for the maximum length of papers:
      1. Seventy-five minute panel with three speakers: 18 minute papers
      2. Seventy-five minute panel with four speakers: 13 minute papers
      3. Ninety minute panel with three speakers: 23 minute papers
      4. Ninety minute panel with four speakers: 18 minute papers
  11. In proposing sessions and roundtables, please include no more than two individuals from any single institution.
  12. Both sessions and roundtables involve presentations. The assumption for a roundtable, however, is that the presentations are limited to a few minutes at the most and that much of the time of the roundtable is devoted to interaction among audience and presenters. Presentations at a roundtable should be an occasion to stimulate extended discussion.
  13. All equipment requests must be indicated in the session requests. All speakers who plan to use computers must bring their own laptops and appropriate adapters. Please note that the AAIS normally only provides data projector, screen, and speakers.
  14. The large number of participants does not permit the consideration of special requests for times or days for paper presentations.
  15. Decisions regarding the acceptance of proposals will be made available by mid-January if not sooner. You should receive notification by email from your session or roundtable organizer or from the Conference Organizer.
  16. No paper will be read in absentia or via Skype.
  17. Any decision to not to attend the conference after 15 January will jeopardize the success of the session.
  18. The published order of speakers in a session should not be altered.


Norms for Speakers

  1. All Conference participants must be members in good standing of the AAIS.
  2. To propose a paper for a session, submit a title, 200-300 word abstract, a brief biographical note, and request for audio-visual equipment. Please note that the AAIS normally only provides data projector, screen, and speakers. Speakers should only submit a proposal if they are sure that they will be able to attend the conference. According to AAIS norms, every participant may present one paper, participate in one roundtable, and also conduct another official function, such as chairing a session. Organizing a session is not considered an official function.
  3. Sessions will last either seventy-five or (ideally) ninety minutes. Chairs must allot a fifteen-minute discussion period at the end of all sessions and roundtables. It is essential that a 15-minute period remain for discussion. Please bear in mind that a primary function of presenting a paper is to discuss scholarly interests with colleagues. By limiting time for discussion, you undermine an important goal of the conference. The AAIS urges speakers to follow these guidelines for the maximum length of papers:
      1. Seventy-five minute panel with three speakers: 18 minute papers
      2. Seventy-five minute panel with four speakers: 13 minute papers
      3. Ninety minute panel with three speakers: 23 minute papers
      4. Ninety minute panel with four speakers: 18 minute papers
  4. No papers may be read in absentia or via Skype. By deciding not to attend the conference after 15 January, you jeopardize the success of the session and may deprive a colleague of the opportunity to deliver a paper.


NB: According to AAIS Guidelines, a member may read no more than one paper, chair a session, and participate in one roundtable.


Open Call

If your paper does not fit into any of the categories for the pre-constituted sessions announced on the website, you may wish to apply for an open-call session: Email a copy of the title, 200-300 word abstract, a brief biographical note, requests for audio-visual equipment, and a description related to the subject of your presentation to the Conference Organizer.


Deadlines

Deadlines change on a yearly basis according to the conference date. Please consult the conference website for most recent deadlines.

Early submission of materials is greatly appreciated. No late proposals shall be accepted under any circumstances.


The conference program will be made available online on the conference site 6-8 weeks before the conference.


IMPORTANT INFORMATION:

  • The Conference Organizer, in keeping with the founding spirit of AAIS, wishes to reconfirm the interdisciplinary character of the organization. S/he will, accordingly, arrange for sessions in such areas as Italian history, art history, and music, and ask the membership to encourage colleagues in other disciplines to submit session proposals.
  • Graduate students are encouraged to submit proposals ONLY if they have already embarked on the writing of their dissertations. Papers written during the first few years of course work may not be an accurate indication of performance in more advanced stages of the graduate career. Faculty members in attendance who might later be judging students’ job applications could be unfairly biased by hearing papers that do not represent the degree of intellectual sophistication that the students will reach once they are fully involved in dissertation research. Graduate students should view their AAIS papers as potential “job talks” and should be sure that their performance reflects their highest level of academic and professional achievement.
  • Requests for Caucus meetings must be received by the Conference Organizer by the established deadline. Please consult conference website.

  

  


© American Association for Italian Studies   

Webmaster: Dan Paul (paul.160@osu.edu)  


Powered by Wild Apricot Membership Software